Supporting People Plus Through Rapid Business Changes
August 12, 2024Successfully Taking Archiving to The Cloud for Intrinsic Financial Services
Established in 2006, Intrinsic Financial Services have grown to become the UK’s largest distributor of financial advice. The company operates across all markets, from wealth management and retirement planning advice through to dealing with property wealth and clients’ personal and business protection needs.
The Challenge
Reacting to a rapidly evolving market, PeoplePlus have a disparate estate of IT systems. This, combined with a move away from an in-house IT function, means the organisation requires a trusted, flexible technical partner to assist them with their IT requirements.
With a goal of reducing their dependency on internal resources while maintaining a high level of service to the business and ensuring continuity, People Plus sought a partner who could offer strong technical skills and problem-solving abilities across a disparate set of under-documented systems, backed by a solid service level agreement.
The Solution
TrueNorth designed and implemented a bespoke system for Intrinsic that has transformed the company’s disaster recovery capabilities. The system is designed to archive documents from the legacy OfficeWeb system to low cost Azure storage. The documents in the source system are replaced with a ‘stub’ document containing instructions and link to access the archived document. All links are secure, ‘one time only’, with robust management features ensuring documents can only be accessed appropriately.
This design offers end users seamless, easy and secure access to the archived documents, with minimal disruption to their workflow and with no code changes to the legacy system. The solution has been designed in such a way that it can be easily extended to archive data from alternative sources. Intrinsic have since leveraged this flexibility and the archiver is currently archiving data from multiple sources, including a number of other legacy back office systems and legacy file shares. Granular configuration of maximum throughput on an hour-by-hour basis is catered for. This allows the archiver to be throttled during peak hours, when there priority processes competing for bandwidth resource. The web UI’s powerful search features actually exceed the each capabilities of Intrinsic’s legacy back office system. For instance, it includes the ability to index and search the full content of the archived documents, a feature that has proved very useful in the context of GDPR.
Benefits To Intrinsic
- A decrease in storage costs of £0.5/GB/month to <£0.05/GB/month, which is forecast to save the company around £20,000 per year.
- Reduced disaster recovery load, resulting in the timely completion of disaster recovery data transfers.
- Document search is easier and more powerful than in the legacy source system, saving the company time and enhancing customer service when archived documents are required.
"The team at TrueNorth have been fantastic to work with. They designed and implemented a solution that was implemented with the minimum of disruption to our business and which has radically improved our disaster recovery capability. I would definitely recommend TrueNorth’s services to anyone planning a cloud-based project and look forward to working with them again in the future."
Jacob Frankham, IT Director, Intrinsic Financial Services